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Password Expiration Web Part Version 1.1


ArtfulBits Password Expiration Web Part enables notification of Active Directory users through the Web Part user interface along with a link to a web page to change their password and/or an email that is automatically sent to their inbox notifying the user that their password is about to expire within a specified grace period. Administrators also have an option to force the users to be automatically redirected to selected web page in order to change their passwords.

ArtfulBits Password Expiration Web Part

In addition, administrators can schedule the email notifications using Password Expiration Alert Job and configure how often and for how long the emails will be sent to users.

Feature List

Feature
Notify users via Web Part interface when password is about to expire
Ability to automatically redirect the users to a specified URL to enforce password changing
Send email notifications to users before their passwords expire
Schedule frequency and grace period for sending emails
Customizable email notification
Language pack support (desired localization could be added by request)

Why ArtfulBits Password Expiration Web Part?

ArtfulBits Password Expiration Web Part is unique SharePoint add-on that can prevent password expiration by notifying the AD users via email or via Web Part interface that their passwords are about to expire. Using in combination with ArtfulBits Password Change Web Part can substantially improve users’ password management.

 Standard Edition
Notify users via Web Part interface when password is about to expire   
Ability to automatically redirect the users to a specified URL to enforce password changing   
Send email notifications to users before their passwords expire   
Schedule frequency and grace period for sending emails   
Customizable email notification   
Language pack support (desired localization could be added by request)   

How to Use

ArtfulBits Password Expiration Web Part product includes two components:

  • ArtfulBits Password Expiration Web Part - the Web Part can be configured to display warning message that users’ password is about to expire or to force redirect them to the web page to change their password
  • ArtfulBits Password Expiration Alert - periodically this timer job reads user information in Active Directory to determine the password expiration date for SharePoint users. If user password is about to expire then it sends email notification with link to change password

NOTE: Password Expiration works only with Active Directory users and supports only one domain.

Password Expiration Global Settings

To give access for timer job and web part to read user information in Active Directory you should open "Password Expiration Settings" page in your site collection (Site Actions --> Site Settings --> Site Collection Administration --> Password Expiration settings) and provide Administrative Account that has right to read Active Directory user information.

Password Expiration settings link

Password Expiration Global Settings

  • Domain - enter the domain name
  • Account Name - enter the Account Name for the domain administrator who has read-only rights to Active Directory user information
  • Password - enter the password for the Active Directory account

In this page you can also specify email notification settings:

  • Password Expiry Warning Period - specify the number of days left till the password expiration date that you want email notification to be sent to users
  • Email Subject and Email Body - specify e-mail subject and body. You can use the following template fields in email content: $DAYSLEFT$, $EXPIRATIONDATE$, $TODAY$, $USERLOGIN$, $USERNAME$
  • Email From - specify sender’s address
  • Email Bcc - specify administrator email to be notified about confirmation e-mails sent to users

Password Expiration Web Part

To use the ArtfulBits Password Expiration Web Part you must first activate "ArtfulBits Password Expiration Web Part" site collection feature and then add this web part to your desired page as any standard Web Part.

Password Expiration Web Part

After that click on "Open the tool pane" link to edit the Web Part.

Password Expiration Web Part Settings

On Password Expiration Settings panel you can configure the following:

  • Password Expiry Warning Period - specify the number of days left till the password expiration date that you either want users to be automatically redirected to the specified URL or to display password expiry warning message in the Web Part
  • Automatically redirect users to password change page - check this option to automatically redirect users to the specified URL and type server relative URL to a web page where users can change their password or get instructions on how to do this
  • Display password expiry warning message - select to display password expiry warning message in the Web Part. You can use the following template fields in warning message: $DAYSLEFT$, $EXPIRATIONDATE$, $TODAY$, $USERLOGIN$, $USERNAME$

Click "Click here to open Password Expiration settings page" link to navigate to Password Expiration settings page, where you can specify Administrative Account that used to read Active Directory user information.

Password Expiration Alert

To add "ArtfulBits Password Expiration Alert" timer job to selected Web application, administrator needs to activate "ArtfulBits Password Expiration Alert Job" Web application feature.

By default, timer job runs weekly on Sunday at 2:00 AM. You can modify the schedule by specifying when the timer job will run. In order to do this please select Central Administration Monitoring Timer JobsReview job definitions:

Review Jobs

Password Expiration Alert

Then click on "ArtfulBits Password Expiration Alert" link of target web application in Job Definitions table. In "Recurring Schedule" section edit page you can schedule timer job to monitor users’ password expiration date.

Password Expiration Alert

Preparation for Installation

Before installation, please, check that your target server meets Password Expiration Web Part system requirements.

Also, it is recommended to install ArtfulBits License Manager before (if it is not installed).


1. Installation

Download Password Expiration Web Part installation package from ArtfulBits website, unpack the file, and run Setup.exe:

Note:

You must be a SharePoint Farm Administrator for successful installation. Also "Windows SharePoint Administration" and "Windows SharePoint Timer" should be running on the server:

SharePoint 2007 SharePoint 2010

After system check is finished, click "Next".

After reading License Agreement, click "Accept" and go to next step.

Select one or more web applications and click "Next".

Wait for install to succeed, click "Next" for deployment status details.

2. License Management

Password Expiration Web Part uses Per-Farm License Model (each license is bound to single SharePoint Farm ID). For more details about licensing models please visit License Agreement.

Product works in unlicensed mode for three days from the moment of installation. In this mode all the product features are unlocked same way as with trial license. After these three days either trial license or full license should be entered for product to function.

  • To get Password Expiration Web Part trial license click here.

After ArtfulBits License Manager is installed, go to the SharePoint Central Administration page:

SharePoint 2007 SharePoint 2010

Choose "Operations".
Click on "ArtfulBits License Manager":

Click on "ArtfulBits License Manager":

This page shows all ArtfulBits installed products and their license statuses.

Click on product name to view license details.

If product is not licensed you can click "Enter License" link and enter license key (trial or full) into textbox. For upgrading product edition click "Convert License" and enter new license of target product edition.

Pressing "Activate" button will verify the key and in case of verification success license status will be updated.

Note: in trial or unlicensed mode all product features are available for evaluation. This way you will be able to try each and every feature available in the product line which will give you good understanding of what feature set will be necessary for you and it will be easier to come up with the decision which product edition should be purchased. After trial period expiration full license should be purchased which will determine product edition and available (unlocked) feature set.

3. Activating / Deactivating Feature

Open the SharePoint Central Administration.

SharePoint 2007 SharePoint 2010
On the Application Management page, in the SharePoint Web Application Management section, click "Manage Web application features": If the Web application for which you want to manage features is not selected, on the Manage Web Application Features page, select the target Web application on the "Web Application" menu. On the Central Administration page, in the Application Management section, click "Manage Web applications": On the Web Applications Management page, select the target Web application.

In Web application feature list, activate ArtfulBits Password Expiration Web Part feature (if deactivated):

4. Product Upgrading

Process of updating Password Expiration Web Part is pretty straightforward - just download latest installation package and execute Setup.exe from it. After system check completes, select an "Upgrade" option and then follow setup wizard instructions.

5. Uninstallation / Repairing

Execute Setup.exe from your installation package. On the Repair and Remove section, select Remove radio button and click "Next", the Password Expiration Web Part will be uninstalled. Or select "Repair" - to repair the Password Expiration Web Part .


For SharePoint 2013 products:
Operating Systems: Windows Server 2008 R2 SP1
Windows Server 2012
Server: SharePoint Release:
  • SharePoint Foundation 2013 or SharePoint Server 2013
  • Microsoft .NET Framework 4.0
Browser:
  • Internet Explorer 8+
  • Mozilla Firefox
  • Apple Safari
  • Google Chrome
For SharePoint 2010 products:
Operating Systems: Windows Server 2008 x64 SP2
Windows Server 2008 R2
Windows 7 x64
Server: SharePoint Release:
  • SharePoint Foundation 2010 or SharePoint Server 2010
  • Microsoft .NET Framework 2.5
Browser:
  • Internet Explorer 8+
  • Mozilla Firefox
  • Apple Safari
  • Google Chrome

Item Version Size
SharePoint 2013
ArtfulBits_Password_Expiration_v1.1_SP2013.zip
Zip file contains ArtfulBits Password Expiration Web Part install files for SharePoint 2013, user guide and install guide documents. For more details about installation process select Installation tab.
1.1 2232 Kb
ArtfulBits_Password_Expiration_v1.1_FullPack_SP2013.zip
Zip file contains ArtfulBits Password Expiration Web Part and License Manager install files for SharePoint 2013, user guides and install guides documents for both products. For more details about installation process select Installation tab.
1.1 4172 Kb
SharePoint 2010
ArtfulBits_Password_Expiration_v1.1_SP2010.zip
Zip file contains ArtfulBits Password Expiration Web Part install files for SharePoint 2010, user guide and install guide documents. For more details about installation process select Installation tab.
1.1 2230 Kb
ArtfulBits_Password_Expiration_v1.1_FullPack_SP2010.zip
Zip file contains ArtfulBits Password Expiration Web Part and License Manager install files for SharePoint 2010, user guides and install guides documents for both products. For more details about installation process select Installation tab.
1.1 4169 Kb
Documentation
Password_Expiration_UserGuide.pdf
Password Expiration Web Part user guide.
912 Kb
Password_Expiration_InstallGuide.pdf
Installation guide describes installation and licensing steps.
1008 Kb


Note: FullPack is not required if you already have installed or download ArtfulBits License Manager.

Release Notes

Version Notes
v1.1
(February 5, 2013)
New Features:
  • Added SharePoint 2013 support
  • Added German, Russian and Swedish localization
v1.01
(November 10, 2011)
Bugs Fixed:
  • Fixed email notification from Password Expiration Alert Job
v1.0
(July 29, 2011)
Initial Release

[PRO] - Professional edition
[ENT] - Enterprise edition

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